Name of the Company: RAMGAD MINERALS AND MINING LIMITED
Corporate Identity Number: U27101KA1978PLC003360
Reg. Off & Corp. Off : “Baldota Enclave”, Abheraj Baldota Road, Hosapete – 583 203, Ballari District, Karnataka
|Ramgad Minerals & Mining Limited|
|S.No||Name||BOD||Audit Committee||CSR Committee||Nomination & Remuneration Committee|
|1.||Narendrakumar Abheraj Baldota||Director||Chairman||Member|
|2.||Rahul Kumar Narendrakumar Baldota||Director|
|3.||Shrenik Kumar Narendrakumar Baldota||Joint Managing Director||Member|
|4.||Ramkrishna Hemappa Sawkar||Independent Director||Member||Member||Member|
|5.||Madhava Ravindra||Independent Director||Chairman||Member||Chairman|
|6.||Lavina Rahul Baldota||Whole-time Director|
Policy on Corporate Social Responsibility (CSR)
Corporate Social Responsibility (CSR) is the way to conduct business at Ramgad Minerals and Mining Limited (RMML) that achieves a balance or integration of economic, environmental and social imperatives while, at the same time addressing the shareholders and stakeholders expectations. The Company’s corporate policy comprises its business concept, its shared values, CSR, business ethics and its other fundamental aspects.
RMML CSR policy is based on five cardinals’ creativity, commitment, concern, care and core values in each of the CSR activities.
RMML’s sustainability framework is built on the principles of inclusive growth and responsible business conduct. We have drawn inputs for the framework from a materiality assessment, which delineates material issues for RMML. The sustainability agenda at RMML is driven by the Chairman and Managing Director, ably supported by a cross functional team.
RMML strives to improve people’s living conditions, strengthen relationships with local communities, foster social wellbeing, respect local cultures and minimise the impact of its actions.
RMML believes in being good neighbours to the communities where it operates. Through our community engagement, we aim to provide avenues that improve the lives of our communities. The ongoing company’s efforts in providing effective social development projects will continue to be sensitive to the needs of our communities.
The policy objective is to provide a reference point to guide the employees and stakeholders on the values, which drive the conduct of Company’s business and relationship with the world in which we operate.
Purpose of the policy
The purpose of CSR policy is to; (a) inform all stake holders as to what corporate social responsibility mean to us in the company (b) remain consistent with our commitment and approaches towards CSR (c) provide general guidelines to all implementing stakeholders / agencies who are dealing with CSR within the company towards achieving overall CSR goals (d) articulate CSR Commitment on the part of conducting business.
For RMML, the scope of CSR is wide as there are already many good CSR initiatives / projects that exist with the Company, but are to be now aligned with new CSR programs prescribed under the Companies Act 2013.
The Company is guided by its values which drive it to conduct its business in a responsible manner.It firmly believes that Company’s growth goes along with the growth of society.
It, therefore, becomes, evident that for a business must, with its knowledge, technical and managerial competences and wealth, contribute to the growth of society and the environment.
Principles and practices
The Company is committed to demonstrate its responsibilities vis-à-vis its relationship with the world. All its business units will allocate responsibility for dissemination, discussion and embedding of the principles described in the policy in to corporate culture and provides regular and timely feedback on progress.
What CSR implies to us:
The Company commits to engage itself with stakeholders and in pursuance thereof, integrate those practices which continue to identify and address the concerns and expectations of all its stakeholders. In this context, the approach would be mainstreaming CSR within the company through translating Company’s commitment in to policies which will not only drive all its employees, but also motivate its stakeholders to perform well through conducting ethical and transparent business, legal compliance, human rights, environment, health and safety and supply chain of the business, processes throughout the value chain. Further, the Company’s approach would be as to how it shares its wealth for the improvement of the quality of life of marginalized and vulnerable communities not only where it operates but also anywhere in India.
Stakeholders’ engagement policy:
The Company is committed to institutionalize a stakeholder’s model of CSR and thereby uphold its commitment towards mitigating the concerns and aspirations of all its stakeholders. It will, from this purpose, institutionalize a strategy to engage with the stakeholders to have two way communications through various modes of engagement.
Policy on measuring CSR:
In order to meet our CSR policy objective, we will strategise the measurement process of our CSR initiatives which will help us to make implementation strategies more effective. The measurement process will also help to set out future action plans. We shall adopt the following four tools for measuring CSR.
The CSR projects / activities of the company shall include one or more of the following;
Policy on compliance, monitoring and reporting of CSR:
Compliance with this policy will be continuously monitored and subject to review by the CSR Committee of the Company. Reporting will constitute an integral part of CSR initiatives as we remain firmly committed to report on CSR. The objective of reporting is not only to update the stakeholders but also to receive their feedback and accordingly capture their suggestions / inputs in to our future strategies.
The reporting commitment will help us to achieve and enhance the business reputation and trust of all our stakeholders. We, therefore, continue to report about our CSR projects under global reporting initiatives (GRI) guidelines apart from reporting in the Annual Report of the Company.
We believe in transparency and are therefore committed to disclose all relevant information about our CSR initiatives / projects to our stakeholders.
We will develop accordingly a disclosure strategy which will provide information to all our stakeholders, as also to others to benefitting them with knowledge so that they can learn from our experiences and adopt all or some of the responsible business practices. Disclosure policy provides an opportunity to the stakeholders to give their critical view which will help us in improving our practices further.
The Chief executive / Chairman and Managing Director (CMD) would lead the CSR initiative of the company through an apex level CSR Committee which will be accountable to the Board. A senior employee will be responsible for coordinating overall CSR operations of the company towards achieving the corporate goal of CSR and accountable to the Chief Executive and the CSR Committee through CMD of the Company.
The CMD and CSR Committee shall be the process owners in respect of the ten CSR projects / activities listed above and will monitor the performance.
Other guiding principles of our CSR policy
Impact on Society:
Ethics and Ethical Trading:
Equality and Diversity:
VIGIL MECHANISM POLICY / WHISTLE BLOWER POLICY
Ramgad Minerals and Mining Limited (RMML) believes in the conduct of the affairs of its constituents in a fair and transparent manner by adopting highest standards of professionalism, honesty, Legality, integrity, ethical behaviour and its commitment to open communication. Any actual or potential violation of the same, howsoever insignificant or perceived as such, would be a matter of serious concern for the Company. The role of the employees in pointing out such violations cannot be undermined. Accordingly, this Vigil Mechanism (Whistle Blower Policy) has been formulated with a view to provide a mechanism for employees of the Company to raise concerns of any violations of legal or regulatory requirements, incorrect or misrepresentation of any financial statements and reports, etc.
Section 177 of the Companies Act, 2013 read with the Companies (Meetings of Board and its Powers) Rules, 2014 requires that the Company shall establish vigil (whistle blower) mechanism for Directors and Employees to report genuine concerns. The companies shall oversee the vigil mechanism through the Audit Committee and if any of the members of the Committee have a conflict of interest in a given case, they should recuse themselves and the others on the Committee would deal with the matter on hand. The vigil mechanism shall provide for adequate safeguards against victimisation of persons who use such mechanism and make provision for direct access to the Chairman of the Audit Committee in appropriate or exceptional cases. In case of repeated frivolous complaints being filed by a director or an employee, the Audit Committee may take suitable action against the concerned director or employee including reprimand. The details of establishment of Vigil mechanism shall be disclosed by the company on its website, if any, and in the Board’s Report.
This Vigil Mechanism is meant to serve the purpose of Section 177 of the Companies Act, 2013 read with Rules made thereunder.
The Vigil Mechanism provides a frame work and channel for all directors, employees, business associates, and all other stakeholders of RMML, who have concerns about suspected misconduct to come forward and express these concerns without the fear of unfair treatment about unethical behaviour, actual or suspected fraud or violation of Code of Business Conduct or legal or regulatory requirements, etc., in good faith in adhering to the standards of ethical, moral and fair business practices.
Such a vigil mechanism provides for adequate safeguards against victimisation of directors and employees who avail of such mechanism in good faith and also make provisions for direct access to the Chairman of Audit Committee in exceptional cases.
The vigil mechanism of RMML envisages eliminating of malpractices in the system and developing a culture where it is safe for all the stakeholders to report concerns about improper practices or events of misconduct. This policy encourages all the employees, customers and vendors to come out with their complaints regarding any kind of misuse of Company’s properties, mismanagement or wrongful conduct prevailing in the Company, or to raise concerns, if any. The policy neither releases the employees from their duty of confidentiality in the course of their work, nor a route for taking up a grievance about a personal situation.
In precise, the object of this policy is to:
In compliance of the above requirements, RMML, a Company incorporated under Companies Act, 2013 having its Registered Office at Baldota Bhavan 117, Maharshi Karve Road, Mumbai 400020 has established a Vigil (Whistle Blower) Mechanism and formulated a Policy in order to provide a framework for responsible and secure whistle blowing / vigil mechanism
The definitions of some of the key terms used in this Policy are given below:
All Employees of the RMML and various stakeholders of the RMML are eligible to make Disclosures under the Policy in relation to matters concerning the Company.
RECEIPT OF DISCLOSURES
Name and Address:
Name: Shri. Narendrakumar A Baldota
Address: Corporate office: Baldota Enclave, Abheraj Baldota Road, Hospet 583203
e-mail Id: firstname.lastname@example.org
Contact No.: 08394-232002
Name and Address of Chairman (Audit Committee)
Name: Shri. Madhava Ravindra
Address: Corporate office: Baldota Enclave, Abheraj Baldota Road, Hospet 583203
Contact No.: 08394-232002
The above list is only illustrative and should not be considered as exhaustive.
The complainant, Ethics Counsellor / Investigator, Members of Audit Committee, the Subject and everybody involved in the process shall:
The Board of Directors of the Company reserves its right to amend or modify this Policy in whole or in part, at any time without assigning any reason whatsoever. However, no such amendment or modification will be binding on the Employees unless the same is notified to the Employees.